Administrative Assistant Jobs

A (Small) Selection of Admin Assistant Jobs in Canada Today

With administrative assistants in such demand, over such a wide range of offices, our top recommendations are necessarily just a small sample for those of our clients who have already secured their Canadian working visas.

The jobs listed are currently available and we refresh the list daily to ensure we provide only the latest employment opportunities. We are proud to provide thousands of job opportunities to our clients each year.

If you would like to live and work in Canada, and have not yet secured your visa, complete our free assessment today and discover the best working visa for you to secure your next job in Canada.
 

 
Administrative Assistant Jobs in Canada
  • GROWTH - Customer Service Representative - Downtown Toronto Office
    North York, ON, H2 Concepts, Inc.
    , Manage, Marketing, Management, Administrative, Administrative Assistant, Human Resources, Receptionist, Entry Level... are encouraged to apply human resources, recruiting, entry level assistant, marketing, sales, entry level marketing, marketing...
  • Senior Legal Assistant
    Langley, BC, Save-On-Foods
    administrative capacity, specifically in corporate/commercial and real estate law, complemented by a legal assistant certificate...We currently have a permanent, full time employment opportunity in our Legal Department for a Senior Legal Assistant...
  • Entry Level Sales and Customer Service Rep - Determined? APPLY
    Surrey, BC, Zip Marketing
    , Customer Service, Manager, Management, Manage, Marketing, Management, Administrative, Administrative Assistant, Human Resources... with experience or education in the following are encouraged to apply human resources, recruiting, entry level assistant, marketing...
  • Entry Level Retail Associate -Management Training Available
    York, ON, V&C International
    , Customer Service, Manager, Management, Manage, Marketing, Management, Administrative, Administrative Assistant, Human Resources... assistant, marketing, sales, entry level marketing, marketing management, director of sales, director of sales promos, director...

1241 Administrative assistants

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

1242 Legal administrative assistants

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

1243 Medical administrative assistants

Medical administrative assistants perform a variety of secretarial and administrative duties in doctor's offices, hospitals, medical clinics and other medical settings.


Administrative assistants perform some or all of the following duties:

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy;
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations;
  • Schedule and confirm appointments and meetings of employer;
  • Order office supplies and maintain inventory;
  • Answer telephone and electronic enquiries and relay telephone calls and messages;
  • Set up and maintain manual and computerized information filing systems;
  • Determine and establish office procedures;
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person;
  • Record and prepare minutes of meetings;
  • Arrange travel schedules and make reservations;
  • May compile data, statistics and other information to support research activities;
  • May supervise and train office staff in procedures and in use of current software;
  • May organize conferences.

Employment requirements:
Completion of secondary school is usually required.
Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required.


Legal administrative assistants perform some or all of the following duties:

  • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers;
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage;
  • Schedule appointments, meetings and conferences for employer;
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents;
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations;
  • Determine and establish office procedures and routines;
  • May supervise and train other staff in procedures and in the use of current software;
  • May attend court, meetings or conferences to take notes, minutes and dictation;
  • May perform other general office work as required including preparing financial statements.

Employment requirements:

Completion of secondary school is usually required.
Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.


Medical administrative assistants perform some or all of the following duties:

  • Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients;
  • Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review;
  • Interview patients in order to complete forms, documents and case histories;
  • Complete insurance and other claim forms;
  • Initiate and maintain confidential medical files and records;
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes;
  • Prepare financial statements and billing;
  • Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting;
  • Order supplies and maintain inventory;
  • Determine and establish office procedures and routines;
  • May supervise and train other staff in procedures and in use of current software.

Employment requirements:
Completion of secondary school is usually required.
Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is usually required.

 

 

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